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Pharmacy Buyer

About Cedars-Sinai

Cedars-Sinai Medical Network is located in Los Angeles, California. Our dedicated professionals bring everything they have to provide the highest quality patient care to the communities they serve in the greater Los Angeles metro area. As an employee within the Cedars-Sinai Medical Network, you can expect the same high-performance standards, culture and collaboration that you would expect from the Cedars-Sinai Medical Center.

Why Cedars Sinai

Exceptionally developed skills, a dedication to excellence and a desire to transcend the ordinary. This is the source of true art. It is also the foundation for the world-class healthcare provided at Cedars-Sinai. If you want to be your best, you owe it to yourself to work with the best. You’ll have that opportunity when you work at Cedars-Sinai Medical Network.

The Position

Under the Direction of the Director of Pharmacy Services, the Pharmacy Buyer is responsible for negotiating and procuring medications and supplies from appropriate vendors and ensuring proper storage to maintain their quality and integrity. The Pharmacy Buyer performs inventory management activities that ensure adequate stocks of medications, purchasing contract compliance, effective cost management, and compliance with laws and regulations.

Essential duties:

  • Drug Procurement process:
    • Procures medications from wholesaler and manufacturer based on established or projected inventory needs.
    • Verifies accuracy of medications received including quantities, pricing, drug selection and conducts follow-up when problems are identified.
    • Prepares purchase orders (Peoplesoft) indicating vendor, items purchased, quantities purchased, pricing and terms and conditions.
    • Expedites delivery of products as requested
    • Investigates vendor qualifications in order to assure adequate service
    • Returns and receives credit for outdated and damaged merchandise
    • Develops knowledge of products purchased
    • Keeps abreast of advances in new technology and new products
    • Communicates to staff shipping information if needed.
    • Provides information on addition and/or deletion of drug items to maintain formulary update in Pyxis
    • Recommends to Director product deletion due to low usage or product standardization
    • Negotiates with pharmaceutical vendors price, specifications, product information, availability, deliveries, services and other related matters.
    • Coordinates the ordering, receiving, unpacking and storing of pharmaceuticals and supplies in appropriate locations and under proper storage condition
    • Processes and arranges for final disposition of unusable medication and supply inventory from outdates, recalls, discontinuations through manufacturers, wholesalers and related parties. Manages recalls immediately upon receipt
    • Assists in setting inventory par levels necessary to meet patient needs in regards to historical usage, clinical reviews of patient mix and disease states, and financial parameters.
    • Provides staff with education, training and support regarding medication process
    • Establishes policies and procedures for inventory management, purchasing and receiving
    • Facilitates Injectable Medication Authorization process. Educates and reinforces office staff regarding the completion of the injectable medication referral form.
  • Drug shortage Management
    • Inform Director of Pharmacy of any potential drug shortage items
    • Provides purchasing information to staff in regard to drugs on back order status and discontinued drugs
  • Financial Management/Cost reduction initiatives
    • Investigates opportunities for lowering drug expenses
    • Prepare “actual purchase” reports for Director
    • Notifies the Director of any item with significant price and/or usage increase
    • Tracks the amount of credit received from the expired drugs
    • Analyzes contract proposal and provides recommendations to Manager
    • Prepare invoices for manager to approve for all other pharmacies
    • Assist manager in new account setup for various pharmacies
    • Assist in projects assigned by the manager
    • Performs weekly audits on wholesaler invoices to assure that the Medical Center is billed at the correct contract price
    • Collects data to document cost savings and reports results to pharmacist
    • Monitors purchasing statistics (e.g. inventory turns, positive and negative inventory events)
    • Prepares and submits reports detailing wholesaler, cost and medication history purchasing data
    • Maintains Master Injectable Fee Ticket. Add/Delete charge codes for medications that have been added to Formulary

Requirements:

  • EDUCATION AND/OR EXPERIENCE:
    • Bachelor’s degree preferred, including courses in purchasing, business law, economics or marketing.
    • Two years’ experience as a pharmacy buyer in a health care facility.
    • Interpersonal skills necessary to develop cooperative working relationships with a wide variety of personnel and vendors when placing, expediting, verifying order and resolving purchasing discrepancies.
    • Ability to calculate discounts, prepare cost savings reports and other reports requiring use of business mathematics.
    • Ability to negotiate with vendors to obtain the best value for money expended.
    • Or a comparable level of education and experience.
  • CERTIFICATES, LICENCES, REGISTRATIONS:
    • Registered as Pharmacy Technician with the California State Board of Pharmacy
  • PHYSICAL DEMANDS:
    • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Contact us today to learn more about how you can become part of the Cedars Sinai family!

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